A complete record of who requested, approved and changed a trip

GTOS writes requests, approvals and changes to the trip record. The audit trail is not a separate archive you export later. It is part of how the booking already moves: from search and request, through approval, issue, and any amendment after that. GTOS is the Global Travel Operating System from Voraal, built on operating experience across 100,000+ trips.

What gets recorded

The trail is useful only if it captures the decisions that matter. In GTOS that includes the request itself, the policy check that sat on the option, the approval or decline, and subsequent changes. Out-of-policy exceptions are particularly important: the person who approved them, and the cost they approved, should still be visible months later in a review. See approvals and out-of-policy controls.

This is also what makes an audit-ready programme possible. Internal audit, finance and travel leadership should be able to start from the same file the traveller and the desk used, rather than asking people to forward old threads.

The trail is not a claim about a particular external audit standard. We record operating events on the trip. We do not claim certifications or attestations we do not hold. If your internal audit team wants to walk a single trip from request to invoice, the record should already contain the decisions that made that trip possible.

Who can see the trail

Audit data is still company data. Each company sees only its own records. After sign-in, access is by role, so a traveller, an approver, a finance user and an admin are not looking at the same depth of history unless their role allows it. See role-based access and per-client data separation.

Two-step sign-in is available on the GTOS app. The marketing site at mygtos.com and the app at app.mygtos.com are separate. Read Security for the broader model.

Why the trail has to live on the trip

A log that is disconnected from the itinerary, the invoice and the approval is just another system to reconcile. In GTOS the trail sits on the same record as spend, documents and servicing. When a trip is handed to the desk, or when finance is closing the period, the history is already there.

USD is the main currency on this site. Pricing is in USD and available on request. GTOS is built to scale to 1,000+ employees per client, which is exactly the point at which memory and mailboxes stop being a credible audit method.