Corporate travel software for events and exhibition organisers
Events and exhibition organisers already live in a world of venues, stands and show diaries. The travel problem is moving their own people, and the official groups they are responsible for, to those shows: project teams, operations, sales, and sometimes speaker or staff delegations. Exhibition travel management software, in the sense GTOS can honestly offer, is the travel operating layer around those movements, not the event-production stack itself.
GTOS, the Global Travel Operating System from Voraal, holds official travel on one record. Travellers book in My Mobility. The company runs policy, approvals, budgets and spend in the Client Portal. The desk works in Control Tower, with a hotel desk for stays and blocks. The product is built on operating experience across 100,000+ trips.
Travel patterns this industry usually has
The calendar is seasonal and intense. A show produces a burst of flights, stays and changes as stands, speakers and load-in dates move. Teams may travel ahead of the event and stay longer than a standard business trip. Several shows in a season create repeated group movements that should not be rebuilt from scratch in email each time. Meetings and events, group travel and the MICE use case describe that shape, still under policy.
Cost should be visible per event or per project cost centre, because a show's travel line is part of how the event is judged. Spend reporting and budgets belong on the same file as the bookings.
What stays outside GTOS
Venue sourcing, stand build, registration websites, stage design and host production stay outside this page. GTOS does not become an event-production platform by sitting next to a show. Official travel, policy, hotel-desk work, approvals, spend and servicing are the scope.
Duty of care still applies when teams are on site and plans change late. After-hours work should happen on the same record the travellers already see. Visa and document checks may matter for international shows; visa decisions rest with the authorities.
USD is the main currency on this site. GTOS can record spend in more than one currency, which is common when shows sit in more than one market. Pricing is in USD and available on request. Each company sees only its own data. We do not claim certifications we do not hold. GTOS is built to scale to 1,000+ employees per client.
A demo can walk a show movement from hotel desk and flights through to an event-coded spend view, without treating GTOS as the producer of the exhibition. Organisers already have production tools; what they often lack is a travel file that survives a late load-in change. Bring one recent show, including how staff flights and stays were adjusted, and ask to see that movement as official travel under policy rather than as a side list next to the stand plan.
Frequently asked questions
Does GTOS produce or staff the exhibition itself?
No. It holds official travel: flights, stays, policy, approvals, spend and servicing. Event production stays outside the product.
Can we hold a show team on one group record?
Yes. Group travel, meetings and events, and the hotel desk are designed so a coordinated movement can share one file, still under policy.
Can travel cost be seen per event?
Budgets and recorded booking costs can sit by cost centre and by project where you use that structure, so a show can be reviewed as a set of trips.
Related
See GTOS in a demo
We are now taking early-access requests. Demo accounts are available now.
- A walkthrough of the Client Portal, My Mobility and Control Tower
- Your travel policy, set up in a demo account
- USD pricing discussed on request, with PKR quotes available
Prefer email or WhatsApp? insights@goglobal.pk · +92 320 4111222