Run offsites and delegations as one coordinated movement

GTOS keeps offsites and delegations on the same operating system as everyday travel. Group travel and meetings and events are the product surfaces. Policy and approvals still apply. The hotel desk can work negotiated stays and blocks. Complex coordination can be handed to the desk in Control Tower, on the same record the company already sees. GTOS is the Global Travel Operating System from Voraal, built on operating experience across 100,000+ trips.

What a delegation needs that a solo trip does not

It needs a shared context: the same event or visit, several passengers, often a mix of flights and a shared stay. It needs a way to change one sector without losing the rest of the file. It needs a cost view that can be read as a single event as well as as individual tickets. It may need VIP handling for some of the party, and a standard path for others, without splitting the record.

It also needs fairness. If the offsite is official travel, it should not skip policy. Exceptions should still be flagged and approved. Finance should still see invoices and receipts on the file.

Operations before, during and after the movement

Before departure, documents and readiness still matter, especially when a group is crossing borders together. During the movement, after-hours changes are more likely, because one missed connection can affect several people. After the event, the close should not require a reconstruction of who actually travelled.

This page is not event production. It does not cover staging, facilitation or venue design. It covers the travel operating work around the offsite or delegation.

USD is the main currency on this site. GTOS can record spend in more than one currency. Pricing is in USD and available on request. Each company sees only its own data. We do not claim certifications we do not hold. A demo can walk a sample delegation from hotel desk and flights through to spend. Bring an offsite or visit you have already run: how passengers were listed, how stays were held, and how changes were communicated. The walkthrough should show those moving parts on one file, including an approval and a cost view, rather than as a stack of unrelated tickets. If those parts cannot share a file, the offsite will be managed in email again by the second day. One shared file is the minimum that still feels like a delegation.