Replace Email and Spreadsheet Booking

Move travel off email and spreadsheets, onto one record

Travel booking without spreadsheets is not a taste preference. Email threads and shared workbooks lose versions, hide approvals, and leave finance with a reconstruction project. A traveller requests a trip in a message. Someone types it into a sheet. A ticket is issued from a different tool. The confirmation goes back into the thread. When the fare changes, no one knows which of those artefacts is current.

GTOS replaces that pattern with one trip record. Travellers request and book in My Mobility. Approvers decide inside the same flow. Company admins and finance work in the Client Portal. The desk works in Control Tower. Policy, cost, documents and later invoices sit on the file they already share. GTOS is the Global Travel Operating System from Voraal, built on operating experience across 100,000+ trips.

What actually disappears, and what remains

What should disappear is the need to use a mailbox as a booking system, and a spreadsheet as a source of truth for who is travelling and what it cost. Requests, approvals and changes are recorded in the audit trail. Spend reporting is built from bookings, not from a manually maintained tab.

What remains is human judgement: policy design, exception decisions, and specialist servicing when a trip is not routine. The operating system does not remove the travel team. It removes the re-keying and the version confusion around them.

A comparison with spreadsheets sets out the contrast in more detail. This page is the practical move: put the programme on a record that travellers, approvers, finance and the desk can all see.

How to make the change without chaos

Start with the path people will actually use. If travellers cannot complete an in-policy booking in My Mobility, they will return to email. If approvers cannot decide on a phone, they will return to forwarded messages. If finance cannot see spend during the month, they will keep their shadow sheet "just in case."

Approved, in-policy bookings can be issued automatically, so the new path is not slower than the informal one it replaces. Complex trips still go to the desk, but they go with the file already built.

USD is the main currency on this site. Pricing is in USD and available on request. Each company sees only its own data. Access is by role. We do not claim certifications we do not hold. A demo can start from your current request process and show the same trip as a single record instead of a thread plus a sheet. If you can, bring a recent email chain and the spreadsheet row that went with it. Rewalking that trip on one file is the most direct comparison you can make. Most teams recognise the original thread immediately, which is why the contrast lands.

Frequently asked questions

Can we keep a spreadsheet for archive or export?

Exports are available when you need them. The live source of truth should still be the trip record, not a workbook people edit by hand.

What if some trips will always come in by email?

Unusual requests can still be worked by the desk. The point is that the desk writes them into the same record, rather than leaving them only in the message.

Does this only work for large companies?

No. Smaller teams often feel the pain of email booking first, because there is no large operations bench to hold the unofficial process together.

See GTOS in a demo

We are now taking early-access requests. Demo accounts are available now.

A walkthrough of the Client Portal, My Mobility and Control Tower

Your travel policy, set up in a demo account

USD pricing discussed on request, with PKR quotes available