Agency Credit and Invoicing

GTOS is designed so the booking, the documents and the costs that will be invoiced can be seen on the same client travel record. Agency teams servicing corporate accounts work the trip in Control Tower. Company users still see their programme in the Client Portal. GTOS is the Global Travel Operating System from Voraal, built on operating experience across 100,000+ trips.

Why invoicing has to start on the trip

An invoice is only as trustworthy as the booking it describes. If the fare, the hotel, a change fee or a void sits on a live record, the document finance sends can be traced to that record. Invoices and receipts in GTOS are attached to the trip for that reason. A corporate client can be shown the same evidence the agency used, instead of a detached PDF that no longer matches the itinerary.

Credit is the other half of the same picture. Many agencies extend payment terms to corporate accounts. Watching exposure means knowing what has been issued, what has been invoiced, and what remains open, by client, not only as a total in a private workbook. That is back-office work, and it should still point at the operational file. See agency back office.

This page does not publish credit limits, fee schedules or payment terms. Those are commercial agreements between an agency and its clients. The software question is whether the record can support them without a second, unofficial ledger.

Folio6, currency and the limit of our claims

Folio6 is Voraal's travel accounting product. If agency accounting, credit control or formal ledgers around these bookings are part of the requirement, Folio6 can be discussed as a product in the same family. We do not claim a live production integration on this page beyond that family relationship, and we do not describe Folio6 as a substitute for the agency's own finance policy.

USD is the main currency on this site. GTOS can record spend in more than one currency. Software pricing is in USD and available on request. We do not publish invoice templates as a public catalogue, and we do not name payment processors or billing networks.

Each client file remains inside the same data boundary as other accounts. Access is by role. We do not claim certifications we do not hold. Multi-branch agencies still need that boundary to hold when invoicing is done from more than one desk.

What a demo should show

Bring a corporate account, a ticketed trip, a change, and the invoice you would normally send. The walkthrough should show whether those objects can be discussed on one record, and where the work would pass to Folio6 if you need a full accounting product. If a step still lives only in a workbook, that should be explicit in the room.

Frequently asked questions

Does GTOS replace our accounts system?

Not on its own. GTOS holds trip costs, invoices and receipts on the booking record. Folio6 is the Voraal travel accounting product to discuss when you need a formal ledger or credit-control environment.

Can we invoice a corporate client from the trip file?

The design is that invoice documents and booking costs sit on the same record the agency already uses to service the trip. How your invoice run is configured is a demo topic.

Do you publish suggested credit terms?

No. Credit terms are a commercial matter between the agency and the client. The software question is visibility of issued, invoiced and open amounts on the record.

Invoices and credit on the same record as the booking